Third e-mail Announcement (24.01.2024)

Dear participants for Transients Down Under,

We hope you have had a great start to 2024. The TDU conference is just 2.5 weeks away (!) Below you can find some more practical information.

Program

The TDU program is online. There have been some small tweaks, and we expect this to continue up until the conference. If you see any issues, please contact Jeff (in cc). If your name appears as a speaker on the program, but you will not be attending TDU in person, please let us know! The conference will technically begin on Sunday evening, Jan 28th, with an opening reception from 6-8 pm in AMDC building level 3. There will be a small selection of drinks available - all in-person participants can ‘sign in’ to receive their voucher for 1 free drink and can fully register for the conference (registrations will continue through Monday and the rest of the week). There will be a small selection of appetizers available, but participants should plan to arrange for their own dinner plans. Please note our conference dinner has been moved to Tuesday, Jan 30th (still at the Melbourne Aquarium). See the program for more details.

Posters – Format and Logistics (including file uploads)

Note: uploading your file(s) will be easier and faster if you have a google account, and place your e-poster (and optional sparkler video, see below) in your google drive before using our google form to upload. If you have applied for a poster before December 1st, you have been allotted a poster. In addition, some people who were granted a talk but are no longer able to attend in person opted to present a poster instead. All poster-presenting participants, even if attending in-person, are encouraged to upload an e-poster. If you run into problems with your upload, please contact Nicolás at n.rsegovia[at]unsw.edu.au. Please note that the e-poster must be submitted in LANDSCAPE (!) format to allow it to be cycled on the big screen during the conference. If you submit your e-poster in portrait (standard) format, then there will be difficulties in showing your poster on the big screen. In addition, all e-posters will be placed on our slack channel (see below) so that participants can view them at their leisure. In addition to e-posters, we will have a space for physical posters at the conference. While we encourage the ‘standard’ format for posters to be hung up (portrait), we will accommodate landscape format physical posters, since this may be preferable for some participants given the e-poster format. Here is the link to upload e-posters: LINK REMOVED FOR SECURITY REASONS, CONTACT US IF YOU NEED IT Finally, everyone who is allotted a poster is also entitled to submit a short ‘sparkler’ video. The optional sparkler (pre-recorded video talk) is meant to be a brief synopsis of your poster. The format is free: you can talk to the camera, you can show the poster itself, or you can get more creative. The videos will be played at the conference, and will also be made available on the slack. Since we have a full program, the sparkler talk should be approx 1 minute in length, but absolutely no more than 90 seconds, and in .mp4 format. If another format is used, we will try to work with the participant to ensure it will play, but cannot guarantee success. Submissions longer than 90 seconds (that are not rectified by the participant) will be cut to fit the length criterion. Please upload your sparkler video by January 24th so the SOC can check and upload all videos. You can upload your sparkler video, and your e-poster (in landscape format) here: LINK REMOVED FOR SECURITY REASONS, CONTACT US IF YOU NEED IT

Code of Conduct

We ask all participants to abide by our code of conduct at all times. It is only 1 page long - please read it! Thank you in advance.

Slack

Active now (channels to be created soon): LINK REMOVED FOR SECURITY REASONS, CONTACT US IF YOU NEED IT If you run into issues joining, please contact Nicolás.

Streaming talks

We plan to stream all invited and contributed talks via zoom to all (paid up) participants. We note that some people have not yet paid their fees. We encourage you to do this as soon as you are able. If you pay your in-person registration fee but you are unable to attend, we can arrange that you receive a reimbursement - though we hope that you would still be able to attend online! Zoom details to follow closer to the time of the conference.

Social Media

If you are keen to post about the conference on social media, we suggest to use the following hashtag: #AstroTDU

See many of you Down Under soon - please don’t forget to wear your sunscreen!

Cheers!

Ashley, Jeff & Nicolás